Your Contract

Your contract is with Gap Africa Projects Limited Registered in England and Wales no. 7314269. When you make a booking you guarantee that you have authority to accept and do accept on behalf of your party the terms of these booking conditions. A contract will exist as soon as we issue our confirmation invoice. The contract is made on the terms of these booking conditions which are governed by English Law and we both agree to submit to the jurisdiction of the English Courts at all times, unless you reside in Scotland or Northern Ireland where you may pursue matters through the appropriate courts.


You agree that you will take out a suitable travel insurance to cover you for your experience and that it will include cover for emergency medical treatment and repatriation to the UK, should either of these become necessary. Your insurance company may not agree to make immediate payment in respect of such claims and in this event you will have to make arrangements for payment of these services, as we will not be liable for these and will not make payment on behalf of you or your insurance company. You further agree to supply us a copy of this travel insurance policy.


If you change your booking

If, after our confirmation invoice has been issued, you wish to change your travel arrangements in any way, for example your chosen departure date or accommodation, we will endeavour to meet your wishes to the best of our ability. An administration fee of £25 per alteration will be charged. You should be aware that these costs could increase considerably the closer to the departure date that the changes are made.

If you cancel your booking 

You, or any member of your party, may cancel your travel arrangements at any time. Written notification from the person who made the booking must be received at our offices, and cancellation is effective from the day we receive this notification. Since we incur costs cancelling your travel arrangements, you will have to pay the applicable cancellation charges up to the maximum shown below. If the reason for cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges.

Alteration to arrangements whilst abroad by you

We regret that no credit or refund is possible for any unused services provided in the cost of the placement. If you decide to alter your travel arrangements whilst abroad this is your own responsibility and the Company or the Company’s agents are not responsible for any extra costs that are involved or for any difficulties that may arise with onward travel as a result of such alterations. No credit or refund is possible for any lost, mislaid or destroyed travel documents which should be the subject of a claim on your own insurance.

Alteration to confirmed booking by us

It is unlikely that we will have to make any change to your booking, but we do plan the arrangements many months in advance. Occasionally we need to make changes which we reserve the right to do at any time. Most of these changes are minor, and we will advise you or your travel agent at the earliest possible date. When a major change occurs (such as reduction in the standard of accommodation) you will have the choice of accepting the change of arrangements, accepting alternative arrangements from us, or cancelling your trip and receiving a full refund.

Important Note: Compensation will not be payable if we are forced to cancel or in any way change your placement due to war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions or other circumstances amounting to force majeure.

Prompt assistance in resort

If the contract we have with you is not performed or is improperly performed as a result of failures attributable to a third party unconnected with the provision of the services, or as a result of failures due to unusual and unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised, or an event which we or our suppliers, even with all due care, could not foresee or forestall, and you suffer an injury or other material loss, we will offer you such prompt assistance as is reasonable in the circumstances.

Our Liability to You

If the contract we have with you is not performed or is improperly performed by us or our suppliers we will pay you appropriate compensation if this has affected the enjoyment of your travel arrangements. However we will not be liable where any failure in the performance of the contract is due to: you; or a third party unconnected with the provision of the travel arrangements and where the failure is unforeseeable or unavoidable; or unusual and unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised; or an event which we or our suppliers, even with all due care, could not foresee or forestall.

Brochure and Web site 

The Company reserves the right to make any changes that may be necessary to the particulars within this brochure at any time after publication. Where such changes occur, these will be subject to the rights as given under the appropriate headings in these Booking Conditions concerning cancellations and alterations. 


World weather is becoming more erratic and unpredictable and we cannot be held responsible for any disruption caused to your placement because of bad weather conditions. 

Building & Development Work 

Many projects are continuing to develop. If we receive prior advice we will endeavour to inform you of any work that we consider may affect your placement. However it may be difficult to foresee the extent this activity will have at any particular time. 

If you have a complaint 

We do our best to give you an enjoyable, trouble-free trip but occasionally even the best laid plans can go wrong. If you have a problem during your placement, please inform the relevant authority (e.g. hotel, tour manager etc.) immediately who will endeavour to put things right. If your complaint cannot be completely resolved locally, please follow this up in writing within 28 days of your return home, giving all relevant information. It is therefore a condition of this contract that you communicate any problem to the authority in question whilst on tour. If you fail to follow this simple procedure our ability to investigate may be affected. 

Data Protection Policy 

In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements we need to use the information you provide such as name, address, any special needs/dietary requirements etc. We take full responsibility for ensuring the proper security measures are in place to protect your information. We must pass the information on to the relevant suppliers of your travel arrangements such as hotels, transport companies etc. The information may also be provided to security or credit checking companies, public authorities such as customs/immigration if required by them, or as required by law. Additionally, where your placement is outside the European Economic Area (EEA), controls on data protection in your destination may not be as strong as the legal requirements in this country. We will not however, pass any information onto any person not responsible for part of your travel arrangements. This applies to any sensitive information that you give to us such as details of any disabilities, or dietary/religious requirements. (If we cannot pass this information to relevant suppliers, whether in the EEA or not, we cannot provide your booking. In making this booking, you consent to this information being passed on to the relevant persons)